The best time to negotiate a group agreement is the start of a meeting or training workshop. The goal of a group agreement is to create an open and respectful environment in which teams collaborate creatively and individuals feel safe and exchange ideas and opinions. If you have additions to your project teams or working groups, take the time to explain the group agreement with them and allow them to propose improvements. This can be done during the break or at the beginning of the workshop as an icebreaker. If you want to include something in the agreement, you should have an interview with the whole group until an agreement is reached. For groups working together over a long period of time, it may be worth spending a little more time developing a longer-term group agreement. You can use a process like the one described below. Although the time of a group agreement sometimes seems a little frustrating, you gain that time later. This makes your event much more fluid. Finally, you must seek agreement on all points of the whole group.
Once you have used questions to draw different ideas from the group members, be sure to go through the list one by one and discuss further in order to get a better understanding and more clarification. Discuss how these ideas can be used for the workshop. The most important thing is that the group agreement is decided by the group. As a moderator, you should set up the process and point it in the right direction, but behavioral statements must be determined by the group. Letting the group make these decisions is more effective than someone else can make “rules” for everyone (no one likes to be told what to do). In addition, team members are much more likely to respect and follow an agreement in which they are invested and in which they have had some kind of input. This will make your job as a coach or meeting presenter much easier. Making these decisions as a group is much more effective than having a mediator who imposes “rules” for all. In addition, citizens are much more likely to respect and implement an agreement to which they have contributed. It`s going to make your job as an intermediary a lot easier. In case of problem or conflict, you can use this agreement (for example.B.
We all agreed at the beginning that it was better for one person to speak at the same time…). Keep the agreement for use in future meetings or workshops with the same group, but register each time to make sure everyone is always satisfied. You can, for example, add something to the agreement. If you have your group agreement, make sure it`s displayed for everyone – ideally, have it written on a whiteboard, paperboard or overhead projector. In principle, a group agreement consists of statements agreed by the team and the coach that contain behavioural policies during the meeting or workshops. This could include “showing up on time”; “respect each other`s opinions”; “offering everyone the opportunity to speak”; “all points of discussion or opinions that remain confidential.”